Holding an event outdoors is a fantastic and unique way to coordinate a memorable affair! That said, outdoor venues present the possibility of Mother Nature putting a damper on an otherwise fabulous shindig. The good news is that there are numerous ways to ensure that your event isn’t ruined by a bit of bad weather. Explore some simple and effective methods for ensuring your event stays afloat, rain or shine.
Bank on a Plan B
Lousy weather has the potential to derail even the most meticulously planned outdoor event. For these reasons, it’s wise to come prepared with a plan B. This doesn’t necessarily mean that you have to move your party to a completely different venue. It just means that—if inclement weather prevails—you have some plan in place to ensure that attendees can still enjoy themselves.
For instance, you’re throwing an outdoor wedding reception in a region that’s prone to scattered snowstorms. If so, consider browsing different types of tents for events. Then, rent a tent that can accommodate your reception and add some patio heaters, blankets, and hot cocoa to the equation. Doing so will ensure guests have a warm and dry area to celebrate in. Thus, the show can go on!
Know Your Venue
Perhaps you’re coordinating the annual company picnic in the park. Or maybe you’re hosting a fundraising carnival on the grounds of the community rec center. Either way, knowing your venue is an essential tip for weatherproofing your outdoor event. If you want to ensure that bad weather will not affect your festivities, take some time to map out your venue.
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This way, everyone will know where they can find what they need. Further, they’ll clearly understand the areas they should go to if they need shelter and other resources. Plus, they’ll know how to get to those sheltered areas quickly and safely.
Provide Necessary Amenities
Amenities might seem inconsequential to an event’s success. But when you’re discussing tips for weatherproofing your outdoor event, they’re a pretty crucial aspect of your plans. After all, organizing an event of any kind means putting the comfort of your guests at the forefront.
So if you’re trying to prepare for the possibility of Mother Nature raining on your parade, we suggest adding a few things to the itinerary just in case. For instance, disposable raincoats, blankets, and warm beverages are great for areas prone to wet or snowy climates.
And if you’re anticipating an excruciating heat wave, sunscreen, handheld fans, and a healthy supply of water bottles might be better. In any case, having a few amenities on hand to keep your attendees happy ensures that bad weather won’t ruin an otherwise fabulous event.
