Cyber attacks from criminals and hackers grab a lot of headlines, but research indicates well-meaning users can be at fault many times. Basically, they fail to follow basic safety principles. This may be due to a lack of training, time pressures, or a negative security culture. Yet, following these practices is as important as basic patient safety or handwashing. Online cloud computing has offered large infrastructure solutions to ensure medical records stay secure. The expensive cost is often prohibitive to small practices looking for a more scaled-down solution to securing medical records. Ease of access, cost effectiveness, and eco-friendliness are all valuable reasons to switch to digital data systems.
While online cloud computing, online data storage, and management benefit large healthcare organizations, small healthcare practices can begin to benefit with some best practices. These tips are practical, actionable advice on how to secure records in small practice healthcare. As with any medical regimen, simple measures go a long way.
What You Can Do To Secure Your Small Practice Healthcare Records
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- Use anti-virus software. Attackers and hackers compromise small office computers through viruses and inserted small code from an assortment of outside sources.
- Use a firewall. While a virus stops malicious software from inside a network, a firewall will stop it from entering the network completely. The firewall will inspect all messages coming from outside sources and determine whether they should be allowed in.
- Control access to protected information. The password and username are key in this situation. A network must be configured for permission to view records on a need-to-know basis only. Permissions can also be configured manually per employee.
- Control physical access. The most common way for protected health information to be compromised is through loss of the devices themselves. Limiting physical access means securing machines in locked rooms, managing physical keys, and restricting the ability to move such devices.
- Limit network access. Devices from outside sources should not be plugged into the network. Their security cannot be verified on such short notice. Also, network access should be restricted to involved medical personnel only.
- Plan for the unexpected. Important healthcare records and other vital assets must be protected against unforeseen circumstances. A good backup plan is necessary to secure all assets. Talk to an IT professional for your best options for a backup plan.
What Is at Stake
Obviously, a cyber-breach of your company’s records could be devastating to your practice. A loss of data, a loss of patient trust, and an infringement on regulations all hangs in the balance when discussing cybersecurity. Your practice can’t afford those losses—though you can afford to take measures against a disaster now. We hope this guide on how to secure records in small practice healthcare has motivated you to take these precautionary measures before your healthcare network is compromised.
