As we dive deeper into the digital age, the protection of data and information will continue to be a concern. Keeping important information and documents secure is paramount in an age when a hacker can steal data from 2,000 miles away. Anything created on a computer is fair game for theft by anyone that wants it bad enough. All it would take is an employee saving a sensitive document in the wrong place for it to be compromised. It’s not a big deal for that person, but for the company or law firm that employs them, it’s a huge risk. It could mean the end of the business. Here are some of the documents that should be kept confidential and safe from prying eyes.
Medical Information
A patient’s medical information is highly personal and could mean ruin if in the wrong hands. That’s why there are so many laws governing the handling and storage of it. Contained in a patient’s file are their address, social security number, age, sex, and everything else someone would need to steal their identity. Patients pass in and out of healthcare facilities daily, and it’s up to the clinic or hospital to keep their information private.
Employee Information
Just like a doctor’s office, our employers have every bit of information necessary to steal our identity. Maybe even more. If an employee has direct deposit, their file may contain information that could empty that person’s bank accounts and ruin their life. Because it’s so sensitive, companies take extra precaution to protect access to employees’ information. They use dedicated servers, limit access to the files, and keep it secured under password protection.
Trade Secrets
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Customer Lists
In keeping with the business theme, the other documents that should be kept confidential are customer lists. The competition is out there trying to sell their services and products in any way they can. Were they to get their hands on a competitor’s customer list, they could undercut the competition’s prices and put them out of business.
Legal Documents
Lawyers are bound by law to keep information secret. When they represent a client, any information shared with them must remain confidential. Attorney-client privilege is the legal term, and a breach in this area could be career-ending. In this situation, only a subpoena can grant access to the information.
